Choosing the right venue for your company’s Christmas celebrations can be a huge responsibility, writes Tracy Hargreaves
I’m not sure when the right time is to mention the ‘C’ word, but it seems to get earlier every year.
Having organised the odd Christmas bash or two, it’s easier said than done. Whether you are organising a lunchtime meal for six or a dinner dance for 100, it’s going to be difficult to please everyone, all of the time.
So, I’ve put together some tips, from my experience, to help you choose the right venue for you and your colleagues, to ensure everyone has a great time.
To get the best choice, start your research early. It’s amazing how quickly some venues get booked up if they are good at what they do.
Survey the office, suggest dates and a range of places and ask people what they want.
Look at the practicalities of where people live, is accommodation needed or is it close to public transport?
Suggest two or three different venues to reflect the age range and sex of who will be attending.
Ask people what their budget is. Christmas dos can be expensive, with some costing over £50 for an organised themed event, with taxis and drinks on top, it can make it a dear night.
Build a relationship with the venue manager. This will stand you in good stead in the run up to your event. When you’re near to confirmation request a drink on arrival for all guests to be thrown in!
Getting deposits can be difficult if you have to secure your booking. Give yourself plenty of time to collect the money and don’t pay the deposit on behalf of someone else. Chances are they may not show and you will be left out of pocket.
Keep everyone informed of the final decision, the budget and any travel arrangements. This way no one can say they are not happy with the choice of Christmas party.
And last of all, enjoy. It’s a chance to get together with work colleagues and let your hair down. Happy Christmas party!